3 Easy Ways To Sort Excel Pivot Tables By Value

Sorting Excel pivot tables by value is a common task that can help you analyze and understand your data more efficiently. Whether you're a beginner or an advanced user, sorting pivot tables can be a bit tricky, but don't worry, we've got you covered. In this article, we'll explore three easy ways to sort Excel pivot tables by value.

The importance of sorting pivot tables cannot be overstated. When working with large datasets, it's essential to organize your data in a way that makes sense. Sorting pivot tables by value allows you to identify trends, patterns, and correlations that might be hidden in the data. By sorting your pivot table, you can easily spot the top-performing products, the most profitable regions, or the most common customer complaints.

Moreover, sorting pivot tables can help you create more informative and engaging reports. By presenting your data in a logical and organized manner, you can communicate your findings more effectively to your stakeholders.

So, let's dive into the three easy ways to sort Excel pivot tables by value.

Method 1: Sorting Pivot Tables Using the PivotTable Tools Ribbon

The first method is to use the PivotTable Tools ribbon. This method is straightforward and easy to use. To sort your pivot table using the PivotTable Tools ribbon, follow these steps:

• Select the cell range that contains the pivot table.
• Go to the "Analyze" tab in the PivotTable Tools ribbon.
• Click on the "Sort" button in the "Data" group.
• Select the field that you want to sort by.
• Choose the sort order (ascending or descending).
• Click "OK" to apply the sort.

This method is useful when you want to quickly sort your pivot table without having to navigate to the field settings.

Benefits of Using the PivotTable Tools Ribbon

• Easy to use and navigate.
• Quick sorting options.
• Can be used to sort multiple fields at once.

Method 2: Sorting Pivot Tables Using the Field Settings

The second method is to use the field settings. This method provides more advanced sorting options and allows you to customize the sort order. To sort your pivot table using the field settings, follow these steps:

• Select the cell range that contains the pivot table.
• Right-click on the field that you want to sort by.
• Select "Value Field Settings" from the context menu.
• In the "Value Field Settings" dialog box, click on the "Sort" button.
• Select the sort order (ascending or descending).
• Click "OK" to apply the sort.

This method is useful when you want to customize the sort order or sort multiple fields at once.

Benefits of Using the Field Settings

• Advanced sorting options.
• Can be used to customize the sort order.
• Can be used to sort multiple fields at once.

Method 3: Sorting Pivot Tables Using the Data Tab

The third method is to use the Data tab. This method is similar to the first method but provides more options for sorting and filtering data. To sort your pivot table using the Data tab, follow these steps:

• Select the cell range that contains the pivot table.
• Go to the "Data" tab.
• Click on the "Sort" button in the "Data Tools" group.
• Select the field that you want to sort by.
• Choose the sort order (ascending or descending).
• Click "OK" to apply the sort.

This method is useful when you want to sort and filter your data at the same time.

Benefits of Using the Data Tab

• Provides more options for sorting and filtering data.
• Can be used to sort and filter multiple fields at once.
• Easy to use and navigate.

Pivot Table Sorting Gallery

We hope this article has helped you learn how to sort Excel pivot tables by value. Whether you're a beginner or an advanced user, sorting pivot tables can help you analyze and understand your data more efficiently. By following the methods outlined in this article, you can easily sort your pivot tables and create more informative and engaging reports.

Don't forget to share your thoughts and feedback in the comments section below. If you have any questions or need further assistance, feel free to ask.