5 Ways To Create Excel Yes Or No Drop Down

Creating a Yes or No drop-down list in Excel can greatly enhance the functionality of your worksheets, making it easier to collect and analyze data. In this article, we'll explore five different methods to create a Yes or No drop-down list in Excel.

Why Use a Yes or No Drop-Down List?

Before we dive into the methods, let's quickly discuss why using a Yes or No drop-down list is beneficial. A drop-down list restricts the input to only the specified options, reducing errors and inconsistencies in your data. This is particularly useful when working with multiple users or when collecting data from external sources.

Method 1: Using Data Validation

One of the most straightforward methods to create a Yes or No drop-down list is by using Excel's built-in Data Validation feature.

Step-by-Step Instructions

1. Select the cell where you want to create the drop-down list.
2. Go to the "Data" tab in the ribbon.
3. Click on "Data Validation" in the "Data Tools" group.
4. In the Data Validation dialog box, select "List" from the "Allow" dropdown menu.
5. In the "Source" field, enter the following formula: = {"Yes", "No"}
6. Click "OK" to apply the changes.

Method 2: Using a Table

Another method to create a Yes or No drop-down list is by using an Excel table.

Step-by-Step Instructions

1. Create a table with two columns: "Option" and "Value".
2. In the "Option" column, enter "Yes" and "No" in separate rows.
3. In the "Value" column, enter the corresponding values (e.g., 1 for Yes and 0 for No).
4. Select the cell where you want to create the drop-down list.
5. Go to the "Data" tab in the ribbon.
6. Click on "Data Validation" in the "Data Tools" group.
7. In the Data Validation dialog box, select "List" from the "Allow" dropdown menu.
8. In the "Source" field, enter the following formula: =Table[Option]
9. Click "OK" to apply the changes.

Method 3: Using a Named Range

You can also create a Yes or No drop-down list by using a named range in Excel.

Step-by-Step Instructions

1. Select the cell where you want to create the drop-down list.
2. Go to the "Formulas" tab in the ribbon.
3. Click on "Define Name" in the "Defined Names" group.
4. In the "New Name" dialog box, enter a name for your range (e.g., "YesNoList").
5. In the "Refers to" field, enter the following formula: ={"Yes", "No"}
6. Click "OK" to apply the changes.
7. Go to the "Data" tab in the ribbon.
8. Click on "Data Validation" in the "Data Tools" group.
9. In the Data Validation dialog box, select "List" from the "Allow" dropdown menu.
10. In the "Source" field, enter the following formula: =YesNoList
11. Click "OK" to apply the changes.

Method 4: Using VBA

If you're comfortable with VBA, you can create a Yes or No drop-down list using a macro.

Step-by-Step Instructions

1. Open the Visual Basic Editor by pressing "Alt + F11" or by navigating to "Developer" > "Visual Basic" in the ribbon.
2. In the Visual Basic Editor, insert a new module by clicking "Insert" > "Module".
3. Paste the following code into the module:

Sub CreateYesNoDropDown()
    Dim cell As Range
    Set cell = Selection
    With cell.Validation
       .Delete
       .Add Type:=xlValidateList, AlertStyle:=xlValidAlertStop, Operator:= _
        xlBetween, Formula1:="= {""Yes"", ""No""}"
       .IgnoreBlank = True
       .InCellDropdown = True
       .InputTitle = ""
       .ErrorTitle = ""
       .InputMessage = ""
       .ErrorMessage = ""
       .ShowInput = True
       .ShowError = True
    End With
End Sub

4. Save the module by clicking "File" > "Save".
5. Select the cell where you want to create the drop-down list.
6. Run the macro by clicking "Developer" > "Macros" and selecting "CreateYesNoDropDown".

Method 5: Using Power Query

Finally, you can create a Yes or No drop-down list using Power Query in Excel.

Step-by-Step Instructions

1. Select the cell where you want to create the drop-down list.
2. Go to the "Data" tab in the ribbon.
3. Click on "New Query" in the "Get & Transform Data" group.
4. In the Power Query Editor, click on "Home" > "Advanced Editor".
5. Paste the following code into the Advanced Editor:

= Table.FromList({"Yes", "No"}, null, {"Option"})

6. Click "OK" to apply the changes.
7. Go back to the worksheet and select the cell where you want to create the drop-down list.
8. Go to the "Data" tab in the ribbon.
9. Click on "Data Validation" in the "Data Tools" group.
10. In the Data Validation dialog box, select "List" from the "Allow" dropdown menu.
11. In the "Source" field, enter the following formula: =Table[Option]
12. Click "OK" to apply the changes.

Gallery of Excel Yes or No Drop Down

Excel Yes or No Drop Down Image Gallery

We hope this article has helped you create a Yes or No drop-down list in Excel using one of the five methods discussed. If you have any further questions or need more assistance, please don't hesitate to ask in the comments below.