5 Onenote Meeting Templates To Boost Productivity

Meetings are an essential part of any organization, allowing teams to discuss important topics, make decisions, and align on goals. However, meetings can also be time-consuming and unproductive if not managed properly. OneNote meeting templates can help boost productivity by providing a structured format for note-taking, agenda setting, and action item tracking.

In this article, we'll explore five OneNote meeting templates that can help you make the most out of your meetings. We'll also discuss the benefits of using meeting templates, how to create and customize your own templates, and provide tips for using them effectively.

Why Use Meeting Templates?

Using meeting templates can bring several benefits to your organization, including:

• Improved organization and structure: Meeting templates help ensure that all necessary information is captured and organized in a logical manner.
• Increased productivity: By following a standard format, you can quickly and efficiently capture meeting notes, action items, and decisions.
• Better collaboration: Meeting templates can be shared with team members, ensuring everyone is on the same page and can contribute to the discussion.
• Enhanced accountability: With a clear record of action items and decisions, team members can be held accountable for their tasks and responsibilities.

Template 1: Basic Meeting Template

The basic meeting template is a simple and straightforward template that captures the essential information for a meeting. It includes:

• Meeting details: date, time, location, and attendees
• Agenda: a list of topics to be discussed
• Notes: a section for capturing notes and ideas during the meeting
• Action items: a list of tasks assigned to team members
• Decisions: a summary of key decisions made during the meeting

This template is ideal for small meetings or informal discussions.

Template 2: Project Meeting Template

The project meeting template is designed for meetings focused on specific projects or initiatives. It includes:

• Project overview: a brief summary of the project goals and objectives
• Meeting objectives: a list of specific goals for the meeting
• Progress update: a section for team members to provide updates on their tasks and progress
• Discussion topics: a list of topics to be discussed during the meeting
• Action items: a list of tasks assigned to team members
• Next steps: a summary of key decisions and next steps

This template is ideal for project-focused meetings or team updates.

Template 3: Team Meeting Template

The team meeting template is designed for regular team meetings, such as weekly or bi-weekly meetings. It includes:

• Team updates: a section for team members to provide updates on their tasks and progress
• Discussion topics: a list of topics to be discussed during the meeting
• Action items: a list of tasks assigned to team members
• Decisions: a summary of key decisions made during the meeting
• Next steps: a summary of key decisions and next steps

This template is ideal for regular team meetings or team updates.

Template 4: Client Meeting Template

The client meeting template is designed for meetings with clients or external stakeholders. It includes:

• Client overview: a brief summary of the client's goals and objectives
• Meeting objectives: a list of specific goals for the meeting
• Discussion topics: a list of topics to be discussed during the meeting
• Action items: a list of tasks assigned to team members or the client
• Next steps: a summary of key decisions and next steps

This template is ideal for client meetings or external stakeholder meetings.

Template 5: Brainstorming Meeting Template

The brainstorming meeting template is designed for meetings focused on generating ideas and solutions. It includes:

• Meeting objectives: a list of specific goals for the meeting
• Brainstorming topics: a list of topics to be discussed during the meeting
• Ideas: a section for capturing ideas and suggestions
• Action items: a list of tasks assigned to team members
• Next steps: a summary of key decisions and next steps

This template is ideal for brainstorming meetings or idea generation sessions.

Creating and Customizing Your Own Templates

OneNote allows you to create and customize your own templates using the built-in template feature. To create a new template:

1. Open OneNote and click on the "Insert" tab
2. Click on "Template" and select "Create New Template"
3. Choose a template type (e.g. meeting template)
4. Customize the template by adding or removing sections, changing the layout, and adding your own content
5. Save the template by clicking on the "File" tab and selecting "Save As Template"

You can also customize existing templates by editing the content and layout to suit your needs.

Tips for Using Meeting Templates Effectively

1. Use a consistent template: Use the same template for all meetings to ensure consistency and ease of use.
2. Fill out the template before the meeting: Fill out the template with the meeting details, agenda, and objectives before the meeting to ensure you're prepared.
3. Take notes during the meeting: Use the template to take notes during the meeting, capturing key discussions, action items, and decisions.
4. Review and update the template after the meeting: Review the template after the meeting to ensure all action items and decisions are captured and updated.
5. Share the template with team members: Share the template with team members to ensure everyone is on the same page and can contribute to the discussion.

OneNote Meeting Templates Image Gallery

By using OneNote meeting templates, you can boost productivity and make the most out of your meetings. Remember to create and customize your own templates, use a consistent template, fill out the template before the meeting, take notes during the meeting, review and update the template after the meeting, and share the template with team members. Happy templating!