5 Ways To Refresh Pivot Table In Vba

Pivot tables are a powerful tool in Excel that allow users to summarize and analyze large datasets. However, they can become outdated if the underlying data changes. Refreshing a pivot table is essential to ensure that it reflects the latest data. In VBA, there are several ways to refresh a pivot table. In this article, we will explore five ways to refresh a pivot table in VBA.

Why Refresh a Pivot Table?

Before we dive into the methods, it's essential to understand why refreshing a pivot table is crucial. A pivot table is a snapshot of the data at a particular point in time. If the data changes, the pivot table may not reflect these changes. Refreshing the pivot table ensures that it is updated with the latest data, providing an accurate analysis.

Method 1: Using the Refresh Method

The Refresh method is the most straightforward way to refresh a pivot table in VBA. This method updates the pivot table by recalculating the data and rebuilding the cache.

Sub RefreshPivotTable()
    Dim pt As PivotTable
    Set pt = ActiveSheet.PivotTables("PivotTable1")
    pt.Refresh
End Sub

This code snippet refreshes the pivot table named "PivotTable1" in the active sheet.

Advantages of Using the Refresh Method

• Easy to implement
• Fast execution
• Updates the pivot table cache

Disadvantages of Using the Refresh Method

• May not work if the pivot table is based on an external data source

Method 2: Using the RefreshTable Method

The RefreshTable method is similar to the Refresh method but provides more control over the refresh process. This method allows you to specify the type of refresh and whether to rebuild the cache.

Sub RefreshPivotTable2()
    Dim pt As PivotTable
    Set pt = ActiveSheet.PivotTables("PivotTable1")
    pt.RefreshTable
End Sub

This code snippet refreshes the pivot table named "PivotTable1" in the active sheet using the RefreshTable method.

Advantages of Using the RefreshTable Method

• Provides more control over the refresh process
• Allows rebuilding the cache

Disadvantages of Using the RefreshTable Method

• More complex to implement than the Refresh method

Method 3: Using the PivotCache.Refresh Method

The PivotCache.Refresh method updates the pivot cache, which in turn refreshes the pivot table. This method is useful when working with large datasets.

Sub RefreshPivotCache()
    Dim pc As PivotCache
    Set pc = ActiveWorkbook.PivotCaches.Create(SourceType:=xlDatabase, SourceData:="Sheet1!A1:E10")
    pc.Refresh
End Sub

This code snippet creates a new pivot cache and refreshes it.

Advantages of Using the PivotCache.Refresh Method

• Useful when working with large datasets
• Updates the pivot cache

Disadvantages of Using the PivotCache.Refresh Method

• More complex to implement than the Refresh method
• Requires creating a new pivot cache

Method 4: Using the PivotTable.ChangePivotCache Method

The PivotTable.ChangePivotCache method updates the pivot table by changing the pivot cache. This method is useful when the data source changes.

Sub ChangePivotCache()
    Dim pt As PivotTable
    Set pt = ActiveSheet.PivotTables("PivotTable1")
    Dim pc As PivotCache
    Set pc = ActiveWorkbook.PivotCaches.Create(SourceType:=xlDatabase, SourceData:="Sheet1!A1:E10")
    pt.ChangePivotCache pc
End Sub

This code snippet changes the pivot cache of the pivot table named "PivotTable1" in the active sheet.

Advantages of Using the PivotTable.ChangePivotCache Method

• Useful when the data source changes
• Updates the pivot table

Disadvantages of Using the PivotTable.ChangePivotCache Method

• More complex to implement than the Refresh method
• Requires creating a new pivot cache

Method 5: Using the Application.OnTime Method

The Application.OnTime method schedules a macro to run at a specific time, which can be used to refresh a pivot table at regular intervals.

Sub ScheduleRefresh()
    Application.OnTime TimeValue("14:00:00"), "RefreshPivotTable"
End Sub

This code snippet schedules the RefreshPivotTable macro to run at 2:00 PM.

Advantages of Using the Application.OnTime Method

• Allows scheduling a macro to run at a specific time
• Useful for automating tasks

Disadvantages of Using the Application.OnTime Method

• Requires scheduling a macro to run
• May not work if the workbook is closed

Gallery of Pivot Table Images

Pivot Table Gallery

We hope this article has provided you with a comprehensive understanding of the different methods to refresh a pivot table in VBA. Whether you're a beginner or an advanced user, these methods will help you to keep your pivot tables up-to-date and accurate. Remember to explore each method and choose the one that best suits your needs.

Do you have any questions or need further clarification on any of the methods? Feel free to comment below, and we'll be happy to help.