Sharepoint Project Management Site Template Essentials

SharePoint is a powerful platform that offers a wide range of features and tools to support project management. One of the key benefits of using SharePoint for project management is the ability to create a centralized hub for all project-related information and activities. In this article, we will explore the essentials of creating a SharePoint project management site template, including its benefits, features, and best practices.

What is a SharePoint Project Management Site Template?

A SharePoint project management site template is a pre-designed site template that provides a starting point for creating a project management site in SharePoint. This template includes a set of pre-configured features, lists, and libraries that are tailored to support project management activities. By using a pre-built template, you can save time and effort in setting up your project management site, and ensure that you have all the necessary features and tools to manage your projects effectively.

Benefits of Using a SharePoint Project Management Site Template

Using a SharePoint project management site template offers several benefits, including:

• Faster Setup: A pre-built template saves you time and effort in setting up your project management site.
• Consistency: A template ensures consistency in the structure and layout of your project management site, making it easier for team members to navigate and find information.
• Best Practices: A template is designed based on best practices for project management, ensuring that you have all the necessary features and tools to manage your projects effectively.
• Customization: A template provides a foundation that can be customized to meet the specific needs of your project.

Key Features of a SharePoint Project Management Site Template

A SharePoint project management site template typically includes the following key features:

• Project Dashboard: A centralized dashboard that provides an overview of project progress, including key performance indicators (KPIs) and metrics.
• Project Schedule: A schedule that outlines project timelines, milestones, and deadlines.
• Task Management: A list that allows team members to create, assign, and track tasks.
• Document Library: A library that stores project-related documents, such as project plans, meeting minutes, and reports.
• Issue Tracking: A list that allows team members to report and track issues.
• Risk Management: A list that allows team members to identify and track risks.

Best Practices for Creating a SharePoint Project Management Site Template

When creating a SharePoint project management site template, follow these best practices:

• Keep it Simple: Avoid over-complicating the template with too many features or customizations.
• Use Out-of-the-Box Features: Use SharePoint's out-of-the-box features and tools to minimize custom development.
• Use Clear and Consistent Navigation: Use clear and consistent navigation to make it easy for team members to find information.
• Use Document Management: Use document management features to store and manage project-related documents.
• Use Version Control: Use version control to track changes to documents and other project-related artifacts.

Customizing a SharePoint Project Management Site Template

While a pre-built template provides a solid foundation, you may need to customize it to meet the specific needs of your project. Here are some tips for customizing a SharePoint project management site template:

• Use SharePoint Designer: Use SharePoint Designer to customize the template and create custom workflows and features.
• Use Custom Lists and Libraries: Use custom lists and libraries to store and manage project-related data.
• Use Web Parts: Use web parts to add custom functionality to the template.
• Use Branding: Use branding to customize the look and feel of the template.

Conclusion

A SharePoint project management site template provides a powerful foundation for managing projects in SharePoint. By using a pre-built template, you can save time and effort in setting up your project management site, and ensure that you have all the necessary features and tools to manage your projects effectively. By following best practices and customizing the template to meet the specific needs of your project, you can create a centralized hub for all project-related information and activities.

Gallery of SharePoint Project Management Site Templates

SharePoint Project Management Site Templates

I hope this article has provided you with a comprehensive overview of SharePoint project management site templates. If you have any questions or need further clarification, please don't hesitate to ask.