7 Ways To Boost Productivity With Sharepoint Templates

Are you tired of spending hours on mundane tasks, trying to organize your team's workflow, and struggling to stay on top of projects? You're not alone. In today's fast-paced business world, maximizing productivity is crucial to success. One powerful tool that can help you achieve this goal is SharePoint templates. In this article, we'll explore seven ways to boost productivity with SharePoint templates.

What are SharePoint Templates?

Before we dive into the benefits of SharePoint templates, let's quickly define what they are. SharePoint templates are pre-designed, reusable solutions that can be used to create sites, lists, libraries, and workflows within Microsoft SharePoint. These templates provide a foundation for your team's collaboration and productivity, saving you time and effort in setting up and customizing your SharePoint environment.

1. Streamline Project Management with Pre-Configured Sites

Project management can be a daunting task, especially when dealing with multiple stakeholders, deadlines, and tasks. SharePoint templates can help you streamline your project management by providing pre-configured sites that include all the necessary components, such as document libraries, task lists, and calendars.

For example, you can use a project management template to create a site that includes:

• A document library for storing project documents
• A task list for tracking project tasks and deadlines
• A calendar for scheduling project meetings and events
• A discussion board for team collaboration and communication

2. Automate Business Processes with Workflows

SharePoint workflows can help you automate business processes, such as approval workflows, document review workflows, and task assignment workflows. With SharePoint templates, you can create and deploy workflows quickly and easily, without requiring extensive coding or technical expertise.

For instance, you can use a workflow template to automate the approval process for employee expense reports, including:

• Creating a new expense report document
• Assigning the report to a manager for approval
• Notifying the employee of the approval status

3. Enhance Team Collaboration with Customizable Team Sites

Team collaboration is critical to any organization's success. SharePoint templates can help you create customizable team sites that cater to your team's specific needs and requirements.

For example, you can use a team site template to create a site that includes:

• A document library for sharing team documents
• A discussion board for team communication and feedback
• A calendar for scheduling team meetings and events
• A task list for tracking team tasks and deadlines

4. Improve Document Management with Pre-Configured Document Libraries

Document management is a crucial aspect of any organization. SharePoint templates can help you improve document management by providing pre-configured document libraries that cater to your specific needs.

For instance, you can use a document library template to create a library that includes:

• A document approval workflow
• Document versioning and tracking
• Document metadata and tagging
• Document search and filtering

5. Create Customizable Dashboards for Real-Time Insights

Dashboards can provide real-time insights into your organization's performance and productivity. SharePoint templates can help you create customizable dashboards that cater to your specific needs and requirements.

For example, you can use a dashboard template to create a dashboard that includes:

• Key performance indicators (KPIs) for sales, marketing, and customer service
• Real-time data visualization and reporting
• Customizable charts, tables, and graphs
• Drill-down capabilities for detailed analysis

6. Simplify Employee Onboarding with Pre-Configured Sites

Employee onboarding can be a time-consuming and challenging process. SharePoint templates can help you simplify employee onboarding by providing pre-configured sites that cater to your specific needs and requirements.

For instance, you can use an employee onboarding template to create a site that includes:

• A welcome page with company information and policies
• A document library for storing employee documents and forms
• A task list for tracking employee onboarding tasks and deadlines
• A discussion board for employee feedback and questions

7. Enhance Customer Service with Customizable Portals

Customer service is critical to any organization's success. SharePoint templates can help you enhance customer service by providing customizable portals that cater to your specific needs and requirements.

For example, you can use a customer service portal template to create a portal that includes:

• A knowledge base for frequently asked questions and answers
• A discussion board for customer feedback and support
• A document library for storing customer documents and forms
• A task list for tracking customer service requests and deadlines

SharePoint Templates Image Gallery

We hope this article has provided you with a comprehensive understanding of the benefits of using SharePoint templates to boost productivity. By leveraging these templates, you can streamline project management, automate business processes, enhance team collaboration, and more. Whether you're a small business or a large enterprise, SharePoint templates can help you achieve your goals and improve your overall productivity.