Intro
Discover the SHRM rescind offer letter template and sample to help you professionally withdraw job offers. Learn how to draft a clear and concise letter, maintain a positive employer brand, and minimize legal risks. Explore expert advice on offer rescission, hiring best practices, and employment law compliance.
Declining a job offer can be a difficult and delicate matter. When a candidate has already accepted a job offer, but then decides to decline it, it's essential to handle the situation professionally and with respect. The Society for Human Resource Management (SHRM) provides guidance on rescinding a job offer, including a sample letter.
Why Rescind a Job Offer?
There are various reasons why a candidate may need to rescind a job offer. Some common reasons include:
- Receiving a better job offer
- Personal or family reasons
- Realization that the job is not a good fit
- Change in circumstances
SHRM Rescind Offer Letter Template
When rescinding a job offer, it's crucial to be professional, polite, and timely. Here is a sample template from SHRM:
[Your Name] [Your Address] [City, State ZIP Code] [Date]
[Employer's Name] [Employer's Title] [Company Name] [Company Address] [City, State ZIP Code]
Dear [Employer's Name],
I am writing to rescind my acceptance of the job offer extended to me on [Date] for the position of [Job Title] at [Company Name]. After careful consideration, I have decided that it is not in my best interest to accept the offer.
I appreciate the time and effort you and your team invested in the hiring process, and I am grateful for the opportunity to have interviewed with your company. Please know that my decision is not a reflection on the company or the role, but rather a personal decision that aligns with my career goals and aspirations.
I apologize for any inconvenience this may cause and appreciate your understanding in this matter. If there is anything I can do to assist with the transition or provide feedback on the hiring process, please do not hesitate to contact me.
Thank you again for the opportunity, and I wish the company continued success in the future.
Sincerely,
[Your Signature] [Your Name]
Sample SHRM Rescind Offer Letter
Here is a sample letter based on the template:
Emily Johnson 123 Main Street Anytown, CA 12345 February 22, 2023
Jane Doe Hiring Manager XYZ Corporation 456 Corporate Drive Anytown, CA 12345
Dear Ms. Doe,
I am writing to rescind my acceptance of the job offer extended to me on February 10, 2023, for the position of Marketing Manager at XYZ Corporation. After careful consideration, I have decided that it is not in my best interest to accept the offer.
I appreciate the time and effort you and your team invested in the hiring process, and I am grateful for the opportunity to have interviewed with your company. Please know that my decision is not a reflection on the company or the role, but rather a personal decision that aligns with my career goals and aspirations.
I apologize for any inconvenience this may cause and appreciate your understanding in this matter. If there is anything I can do to assist with the transition or provide feedback on the hiring process, please do not hesitate to contact me.
Thank you again for the opportunity, and I wish the company continued success in the future.
Sincerely,
Emily Johnson
Best Practices for Rescinding a Job Offer
When rescinding a job offer, keep the following best practices in mind:
- Be professional and polite
- Be timely and responsive
- Provide a clear explanation (optional)
- Offer assistance with the transition
- Express gratitude for the opportunity
- Keep the tone positive and respectful
FAQs
Q: Can I rescind a job offer after accepting it? A: Yes, you can rescind a job offer after accepting it, but it's essential to handle the situation professionally and with respect.
Q: How do I rescind a job offer? A: You can rescind a job offer by sending a formal letter or email to the employer, explaining your decision and apologizing for any inconvenience caused.
Q: What should I include in a rescind offer letter? A: A rescind offer letter should include a clear explanation of your decision, an apology for any inconvenience caused, and an offer to assist with the transition.
Q: Can I rescind a job offer over the phone? A: While it's possible to rescind a job offer over the phone, it's recommended to follow up with a formal letter or email to confirm your decision.
Job Offer Letter Templates and Samples
By following these guidelines and using the SHRM rescind offer letter template, you can professionally and respectfully rescind a job offer and maintain a positive relationship with the employer.