5 Ways To Copy Pivot Table Values With Formatting In Vba

The pivot table - a powerful tool in Excel that helps us summarize and analyze large datasets. But have you ever tried to copy the values from a pivot table with their formatting intact? It can be a real challenge. Fortunately, VBA (Visual Basic for Applications) is here to save the day. In this article, we'll explore five ways to copy pivot table values with formatting using VBA.

The Importance of Copying Pivot Table Values with Formatting

When working with pivot tables, we often need to copy the values to another worksheet or even another workbook. But simply copying the values can lead to a loss of formatting, which can be frustrating. The formatting of the pivot table values is what makes them easy to read and understand. By copying the values with their formatting intact, we can ensure that the data is presented in a clear and concise manner.

Method 1: Using the PasteSpecial Method

One way to copy pivot table values with formatting is to use the PasteSpecial method. This method allows us to paste the values of the pivot table into another range while preserving the formatting.

Sub CopyPivotTableValuesWithFormatting()
    Dim pt As PivotTable
    Set pt = ActiveSheet.PivotTables("PivotTable1")
    
    ' Copy the pivot table values with formatting
    pt.TableRange2.Copy
    Range("A1").PasteSpecial xlPasteValuesAndNumberFormats
    
    Application.CutCopyMode = False
End Sub

In this code, we first set a reference to the pivot table using the ActiveSheet.PivotTables collection. We then copy the pivot table values using the TableRange2 property, which returns a Range object that represents the entire pivot table. Finally, we paste the values into cell A1 using the PasteSpecial method, specifying xlPasteValuesAndNumberFormats to preserve the formatting.

Method 2: Using the Format Property

Another way to copy pivot table values with formatting is to use the Format property. This property allows us to apply a specific format to the values of the pivot table.

Sub CopyPivotTableValuesWithFormatting()
    Dim pt As PivotTable
    Set pt = ActiveSheet.PivotTables("PivotTable1")
    
    ' Copy the pivot table values with formatting
    Dim targetRange As Range
    Set targetRange = Range("A1")
    
    pt.TableRange2.Copy
    
    With targetRange
       .PasteSpecial xlPasteValues
       .NumberFormat = pt.TableRange2.NumberFormat
       .Font.Name = pt.TableRange2.Font.Name
       .Font.Size = pt.TableRange2.Font.Size
    End With
    
    Application.CutCopyMode = False
End Sub

In this code, we first copy the pivot table values using the TableRange2 property. We then set a reference to the target range using the Range object. We apply the formatting of the pivot table values to the target range using the NumberFormat, Font.Name, and Font.Size properties.

Method 3: Using the Paste Method with xlPasteAll

We can also use the Paste method with the xlPasteAll argument to copy the pivot table values with formatting.

Sub CopyPivotTableValuesWithFormatting()
    Dim pt As PivotTable
    Set pt = ActiveSheet.PivotTables("PivotTable1")
    
    ' Copy the pivot table values with formatting
    pt.TableRange2.Copy
    Range("A1").Paste xlPasteAll
    
    Application.CutCopyMode = False
End Sub

In this code, we copy the pivot table values using the TableRange2 property and then paste them into cell A1 using the Paste method with the xlPasteAll argument.

Method 4: Using the CreatePivotCache Method

We can also use the CreatePivotCache method to create a new pivot cache and then copy the pivot table values with formatting.

Sub CopyPivotTableValuesWithFormatting()
    Dim pt As PivotTable
    Set pt = ActiveSheet.PivotTables("PivotTable1")
    
    ' Create a new pivot cache
    Dim pc As PivotCache
    Set pc = ActiveWorkbook.PivotCaches.Create(pt.TableRange2)
    
    ' Copy the pivot table values with formatting
    Dim targetRange As Range
    Set targetRange = Range("A1")
    
    pc.CreatePivotTable TableDestination:=targetRange, TableName:="PivotTable2"
    
    Application.CutCopyMode = False
End Sub

In this code, we create a new pivot cache using the CreatePivotCache method and then create a new pivot table using the CreatePivotTable method. We can then copy the pivot table values with formatting.

Method 5: Using the Copy Method with xlCopyFormats

Finally, we can use the Copy method with the xlCopyFormats argument to copy the pivot table values with formatting.

Sub CopyPivotTableValuesWithFormatting()
    Dim pt As PivotTable
    Set pt = ActiveSheet.PivotTables("PivotTable1")
    
    ' Copy the pivot table values with formatting
    pt.TableRange2.Copy xlCopyFormats
    Range("A1").PasteSpecial xlPasteValues
    
    Application.CutCopyMode = False
End Sub

In this code, we copy the pivot table values using the TableRange2 property and then paste them into cell A1 using the PasteSpecial method with the xlPasteValues argument.

Gallery of Pivot Table Values with Formatting

Pivot Table Values with Formatting Image Gallery

We hope this article has been helpful in providing you with five ways to copy pivot table values with formatting using VBA. Whether you're a seasoned developer or just starting out, these methods will help you to efficiently copy pivot table values with their formatting intact. So go ahead, give them a try, and see how they can help you in your Excel development journey!