5 Ways To Use Vlookup With If Condition In Excel

The power of VLOOKUP in Excel! It's a function that allows you to search for a value in a table and return a corresponding value from another column. But, have you ever wanted to use VLOOKUP with an IF condition to make your searches even more specific? In this article, we'll explore five ways to use VLOOKUP with IF conditions in Excel.

Unlocking the Potential of VLOOKUP

Before we dive into the examples, let's quickly review how VLOOKUP works. The syntax for VLOOKUP is:

=VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])

• lookup_value is the value you want to search for.
• table_array is the range of cells that contains the data you want to search.
• col_index_num is the column number that contains the value you want to return.
• [range_lookup] is an optional argument that specifies whether you want an exact match or an approximate match.

Example 1: Using IF with VLOOKUP to Return a Value from a Specific Column

Suppose you have a table with sales data, and you want to find the sales amount for a specific region. You can use VLOOKUP with an IF condition to return the sales amount only if the region matches the one you're looking for.

Formula: =IF(A2="North",VLOOKUP(B2,Data!A:C,3,FALSE),0)

• A2 contains the region you want to search for.
• B2 contains the sales data you want to search for.
• Data!A:C is the range of cells that contains the sales data.
• 3 is the column number that contains the sales amount.
• FALSE specifies an exact match.

Example 2: Using IF with VLOOKUP to Return a Value from a Specific Row

In this example, you want to find the sales amount for a specific product, but only if the product is in a specific category. You can use VLOOKUP with an IF condition to return the sales amount only if the category matches the one you're looking for.

Formula: =IF(C2="Electronics",VLOOKUP(B2,Data!A:D,4,FALSE),0)

• C2 contains the category you want to search for.
• B2 contains the product data you want to search for.
• Data!A:D is the range of cells that contains the product data.
• 4 is the column number that contains the sales amount.
• FALSE specifies an exact match.

Example 3: Using IF with VLOOKUP to Return a Value from a Specific Range

In this example, you want to find the sales amount for a specific date range. You can use VLOOKUP with an IF condition to return the sales amount only if the date falls within the range you're looking for.

Formula: =IF(AND(A2>=DATE(2022,1,1),A2<=DATE(2022,12,31)),VLOOKUP(B2,Data!A:C,3,FALSE),0)

• A2 contains the date you want to search for.
• B2 contains the sales data you want to search for.
• Data!A:C is the range of cells that contains the sales data.
• 3 is the column number that contains the sales amount.
• FALSE specifies an exact match.

Example 4: Using IF with VLOOKUP to Return a Value from a Specific Table

In this example, you want to find the sales amount for a specific region, but you have multiple tables with different data. You can use VLOOKUP with an IF condition to return the sales amount only if the region matches the one you're looking for, and the data is in the correct table.

Formula: =IF(A2="North",VLOOKUP(B2,Data_North!A:C,3,FALSE),IF(A2="South",VLOOKUP(B2,Data_South!A:C,3,FALSE),0))

• A2 contains the region you want to search for.
• B2 contains the sales data you want to search for.
• Data_North!A:C and Data_South!A:C are the ranges of cells that contain the sales data for the North and South regions, respectively.
• 3 is the column number that contains the sales amount.
• FALSE specifies an exact match.

Example 5: Using IF with VLOOKUP to Return a Value with Multiple Criteria

In this example, you want to find the sales amount for a specific product, region, and date range. You can use VLOOKUP with an IF condition to return the sales amount only if all the criteria match.

Formula: =IF(AND(A2="Product A",B2="North",C2>=DATE(2022,1,1),C2<=DATE(2022,12,31)),VLOOKUP(D2,Data!A:E,5,FALSE),0)

• A2 contains the product you want to search for.
• B2 contains the region you want to search for.
• C2 contains the date you want to search for.
• D2 contains the sales data you want to search for.
• Data!A:E is the range of cells that contains the sales data.
• 5 is the column number that contains the sales amount.
• FALSE specifies an exact match.

Gallery of VLOOKUP with IF Condition Examples

VLOOKUP with IF Condition Examples

Conclusion

Using VLOOKUP with IF conditions in Excel can help you create powerful and flexible formulas that can handle multiple criteria and return specific values. By mastering these techniques, you can become a spreadsheet ninja and impress your colleagues with your data analysis skills. Remember to practice and experiment with different formulas to get the most out of VLOOKUP and IF conditions.

We hope you found this article helpful! If you have any questions or comments, please feel free to share them below.