5 Ways To Export Power Bi To Excel

Exporting data from Power BI to Excel can be a crucial step in data analysis, reporting, and collaboration. Power BI is a powerful business analytics service by Microsoft that allows users to create interactive visualizations and business intelligence reports. However, sometimes users need to further manipulate or analyze the data in Excel, which is a more familiar and widely-used spreadsheet software. In this article, we will explore five ways to export Power BI data to Excel, highlighting the benefits and limitations of each method.

Method 1: Using the "Export Data" Feature

One of the simplest ways to export Power BI data to Excel is by using the "Export Data" feature. This feature allows users to export data from a visualization to a CSV file, which can then be imported into Excel.

To use this feature, follow these steps:

• Select the visualization that you want to export data from.
• Click on the "..." icon at the top-right corner of the visualization.
• Select "Export data" from the dropdown menu.
• Choose the format as CSV and select the location where you want to save the file.

Once you have exported the data to a CSV file, you can easily import it into Excel by following these steps:

• Open Excel and create a new worksheet.
• Go to the "Data" tab and click on "From Text/CSV".
• Select the CSV file that you exported from Power BI.
• Click on "Load" to import the data into Excel.

Method 2: Using Power BI Publisher for Excel

Power BI Publisher for Excel is a free add-in that allows users to publish reports from Excel to Power BI and vice versa. This add-in enables users to export Power BI data to Excel with a few clicks.

To use Power BI Publisher for Excel, follow these steps:

• Download and install the Power BI Publisher for Excel add-in from the Microsoft website.
• Open Excel and create a new worksheet.
• Go to the "Power BI Publisher" tab and click on "Connect to Power BI".
• Sign in to your Power BI account and select the report that you want to export data from.
• Click on "Publish" to export the data to Excel.

Method 3: Using Power BI API

Power BI API is a REST-based API that allows developers to access and manipulate Power BI data programmatically. Users can use the API to export Power BI data to Excel by writing custom code.

To use Power BI API, follow these steps:

• Register an Azure AD application and obtain a client ID and client secret.
• Use the client ID and client secret to authenticate with the Power BI API.
• Use the API to retrieve the data that you want to export to Excel.
• Write custom code to export the data to a CSV file or Excel file.

Note that using Power BI API requires programming knowledge and is a more advanced method of exporting data to Excel.

Method 4: Using Power Automate (formerly Microsoft Flow)

Power Automate (formerly Microsoft Flow) is a cloud-based workflow automation tool that allows users to automate tasks and processes. Users can use Power Automate to export Power BI data to Excel by creating a custom workflow.

To use Power Automate, follow these steps:

• Create a new flow in Power Automate.
• Add a trigger that starts the flow when data is updated in Power BI.
• Add an action that retrieves the data from Power BI using the Power BI API.
• Add an action that exports the data to a CSV file or Excel file.
• Configure the flow to run on a schedule or manually.

Method 5: Using Third-Party Tools

There are several third-party tools available that allow users to export Power BI data to Excel. These tools include:

• Power BI Exporter: A Chrome extension that allows users to export Power BI data to CSV or Excel files.
• BI Tools: A set of tools that allows users to export Power BI data to CSV or Excel files.
• Power BI to Excel: A tool that allows users to export Power BI data to Excel files.

To use third-party tools, follow these steps:

• Download and install the tool.
• Follow the tool's instructions to export Power BI data to Excel.

Note that third-party tools may have limitations and may not be supported by Microsoft.

Export Power BI to Excel Image Gallery

In conclusion, there are several ways to export Power BI data to Excel, each with its own benefits and limitations. Users can choose the method that best suits their needs and skill level. Whether you are a beginner or an advanced user, exporting Power BI data to Excel can be a useful skill to have in your data analysis toolkit. We hope this article has been helpful in guiding you through the process. If you have any questions or need further assistance, please don't hesitate to ask in the comments section below.