7 Essential Steps To Write A Severance Negotiation Letter

Writing a severance negotiation letter can be a daunting task, especially when you're dealing with the emotional stress of a job loss. However, it's essential to approach this letter with a clear head and a strategic mindset. A well-crafted severance negotiation letter can help you negotiate a better severance package, ensuring you receive the compensation and benefits you deserve. In this article, we'll guide you through the 7 essential steps to write a severance negotiation letter.

Understanding the Importance of a Severance Negotiation Letter

Before we dive into the steps, it's crucial to understand the significance of a severance negotiation letter. This letter serves as a formal request to your employer to negotiate the terms of your severance package. It's an opportunity to advocate for yourself, highlighting your contributions to the company and requesting fair compensation for your dedication.

Step 1: Review Your Employment Contract

The first step in writing a severance negotiation letter is to review your employment contract. This document outlines the terms of your employment, including your severance package. Study the contract carefully, paying attention to any clauses related to severance pay, continuation of benefits, and outplacement assistance. Understanding your contractual rights will help you craft a more effective negotiation letter.

Step 2: Determine Your Goals and Objectives

What Do You Want to Achieve from the Negotiation?

Before writing the letter, define your goals and objectives for the negotiation. What are your non-negotiables? What are you willing to compromise on? Consider factors such as:

• Severance pay
• Continuation of benefits (health, dental, vision)
• Outplacement assistance
• Career transition support
• Reference letters or recommendations
• Confidentiality agreements

Step 3: Research Industry Standards and Company Policies

Research industry standards and company policies to determine what's considered fair and reasonable in a severance package. Review:

• Industry benchmarks for severance pay
• Company policies on severance packages
• Comparable companies' severance packages

This research will help you make informed demands and negotiate a better package.

Step 4: Write a Professional and Respectful Letter

Crafting a Well-Structured and Polite Letter

When writing the letter, maintain a professional and respectful tone. Avoid being confrontational or aggressive, as this can harm your negotiation chances. Use a polite and courteous tone, focusing on your achievements and the value you've added to the company.

Step 5: Clearly State Your Request

Clearly state your request for a severance package, highlighting your key demands. Be specific about what you're asking for, using data and facts to support your claims. Use bullet points or numbered lists to break down complex information.

Step 6: Show Appreciation and Gratitude

Expressing Gratitude for the Opportunity

Express your gratitude for the opportunity to work with the company, acknowledging the skills and experience you've gained. This demonstrates your professionalism and shows that you're committed to maintaining a positive relationship.

Step 7: Close the Letter and Follow Up

Close the letter by thanking the reader for their time and consideration. Include a clear call-to-action, such as scheduling a meeting to discuss the proposal. Follow up with a phone call or email to ensure your letter has been received and to answer any questions.

Gallery of Severance Negotiation Letter Samples

Severance Negotiation Letter Samples

Next Steps

Writing a severance negotiation letter is just the first step in the negotiation process. Be prepared to follow up with a phone call or email to discuss your proposal. Remember to stay calm, professional, and respectful throughout the negotiation. Good luck!